7.1This guidance covers the description and use of the Criminal Matter Types, Claim/Stage Reached and Outcome Codes.

7.2Police station, Court and Prison ID codes are annexed to this document.

7.3There are a total of 36 Criminal Matter Type codes. They are numbered 1 to 36.

7.4Criminal Matter Types are recorded for the Criminal Investigations Class of Work, those Matters and Cases in the Criminal Proceedings Class of Work where a Representation Order was issued, and for Prison Law Matters.

7.5You must not record a Criminal Matter Type when making a Court Duty Solicitor claim or for any claim made in relation to the Appeals and Reviews or Associated Civil work Classes of Work.

7.6A Criminal Matter Type is not required for a claim made under Claim/Stage Reached Codes INVH & INVI.

7.7Where your client has been charged or warned, you should determine which heading the principal offence or charge that your client faces is listed under. A list of offences falling under a matter type can be found[at the end of this document].

7.8Where you cannot locate the appropriate charge, you should select Code 12. Where your client has been released without charge, you must record the heading that covers the Criminal Matter Type that he or she was interviewed in relation to (if an interview took place).

7.9Where you have given freestanding Advice and Assistance (INVA) only, you must record the heading that covers the Criminal Matter Type that advice was given in relation to.

7.10Where you have only given Police Station Telephone Advice (INVB), you must record the heading that covers the Criminal Matter Type that advice was given in relation to. If you do not know what the nature of the matter was, you must record the Code 12.

7.11If you advise a witness or any other person who is not subject to an investigation or proceedings then record Code 12.

7.12Where your client has been charged or summonsed, you must record the final charge that your client faces. Where your client is facing multiple charges, you should identify the most serious charge.

7.13You should only record the original charge laid by the police if this has not altered during the course of the proceedings. In cases where the charge does alter it is the final charge that must be recorded.

7.14You should select the code that in your judgment best reflects the work undertaken on the case. Where there is more than one issue (and so code that could apply) you should identify the main issue in the case and select the appropriate code. Please also refer to Annex F for Criminal Matter Type Code descriptions.

7.15Codes relating to treatment cases should only be used where you are reporting a Prison Law Treatment case which you have been granted prior approval to undertake.

7.19The claim code/stage reached is made up of four characters. The first characters record the Class of Work that is being claimed for: Criminal Investigation (INV-), Criminal Proceedings (PRO-), Appeals and Reviews (APP-), Prison Law (PRI-) and Associated Civil work (AS-). The remaining characters record the unit of work within the Class of Work.

7.20The code INVG should be used to claim hotel expenses for duty solicitors working away from their office as a disbursement. When claiming for these costs £0 should be entered in the profit costs field. Prior authority is needed to incur these costs and claim under this code.

7.21The code PROJ should be used to claim a second magistrates’ court standard fee in cases where there is a deferred sentence. You must claim a category 1 standard fee for this work.

7.22The Outcome Code indicates the furthest point to which the Case or Matter progressed and the outcome achieved.

7.23The appropriate Outcome Code can only be determined once the Case or Matter has reached the end of the relevant Class of Work (thereby triggering a claim) or has been disposed of finally.

7.24Outcome Codes apply to Matters and Cases in the Criminal Investigations Class of Work (INVA to INVF and INVJ), magistrates’ court representation under a Representation Order in the Criminal Proceedings Class of Work (PROE, PROF, PROK, PROL), and Matters and Cases in the Prison Law Class of Work (PRIA, PRIB, PRIC).

7.25Outcome Codes are not required for Claim Code/Stage Reached, INVG, INVH, INVI, PROC & PROD, (Court Duty Solicitor session), PROH, PROI, PROJ, PROP to PROU or for Appeals and Reviews, and Associated civil work.

7.26The code consists of 4 characters. The first two letters indicate the specific class of work and the following two digits determine the individual outcome within the Class of Work.

7.27The letter key is as follows:

7.28CN = Criminal Investigations CP = Criminal Proceedings PL = Prison Law

7.29It is important to note that the Outcome Codes are not interchangeable between Classes of Work, eg CP cannot be used for a Criminal Investigations claim and CN cannot be used for a Criminal Proceedings claim.

7.30This code must be used when you are claiming because your client has not made any further contact with you even though the Matter has not concluded and you are not aware that their instructions have been transferred.

7.31The [ ]Crime Contract stipulates that two months must pass since the last contact with the client before any claim can be made [(Part A, para 4.56(i)).]

7.32This code can only be used when claiming [in accordance with 4.56(h), ie] where you have had no contact from your client for two months. It must not be used in relation to a claim where it is known that no further work will be undertaken for the client in the same matter, [(Part A, para 4.56(h)).]

7.33This code must be used when you have been advised by your client(s) that they no longer wish to instruct you and the Matter has not been disposed of.

7.34This code must only be used when free standing Advice and Assistance or Police Station Advice and Assistance has been given to a client who is not directly the subject of a criminal investigation but qualifies for Advice and Assistance eg a witness at risk of self incrimination.

7.35This code should only be used when the client(s) has been released without a reprimand, warning, summons or charge.

7.36This code should only be used when the client(s) has been released following a simple caution [ ]. Any level of assistance can have been given, namely Advice and Assistance, Police Station Telephone Advice, Police Station Attendance, Warrants of Further Detention and armed forces custody hearings.

7.37This code should only be used when the client(s) has been charged with or summoned for a criminal offence. Any level of assistance can have been given.

7.38This code should only be used when the client(s) has received a conditional caution.

7.39This code should only be used when the client(s) has received a fixed penalty notice.

7.40Matters that are committed to the Crown Court for sentence or end with a Newton Hearing should be given the Outcome Code that represents the actual outcome of the Matter in the magistrates’ court. For instance, a client who was convicted of some Matters but acquitted of others, before a committal for sentence or Newton Hearing, should have the Outcome Code CP05 – Trial: mixed matters

7.41Matters that are remitted back from the Crown Court should be given the Outcome Code that represents the final outcome of the Matter in the magistrates’ court.

7.42When deciding whether or not a case has been listed for trial, (Outcome Codes CP07 to CP13), the definition used for standard fee purposes should be used. CRIMLA 41 provides that a case is to be treated as listed for trial whenever it is adjourned following a not guilty plea, irrespective of whether the court actually lists the trial date at that point or simply adjourns to a pre-trial review date.

7.43For matters with representation orders dated on or after 6 April 2010, payment for committals [sendings] is made at the conclusion of the Crown Court case for which the client was committed, rather than at the conclusion of the magistrates’ court element of the case. This means that for all such matters, bills should be submitted as part of the Litigator Graduated Fee Scheme claim using the LF1 at the conclusion of the Crown Court element of the case.

7.44For cases where the first attendance date is on or after 6 April 2010, CP16 is the only outcome code that can be used for claiming for committal hearings in LAA Online. This code has been preserved because discharged committals [cases] should still be billed through CWA. CP16 can only be used with PROE, PROF, PROK and PROL matters. There are no restrictions on the matter types that can be used with the Outcome Code CP16.

7.45–48 [redundant].

7.49This code must be used when you are claiming because an arrest warrant has been issued or the court has adjourned the Matter, without a decision, indefinitely.

7.50This code can only be used when claiming in accordance with the [Standard Crime Contract Specification Part A, para 4.56(i)]. It must not be used in relation to a claim where it is known that no further work will be undertaken for the client in the same matter or case; [Part A, para 4.56(h)).]

7.51This code must be used when you have been advised by your client(s) that they no longer wish to instruct you and the representation order is transferred to another provider.

7.52This code must be used when the representation order has been withdrawn or revoked before a conclusion to the case is reached.

7.53This code must be used when the client is acquitted at trial of all contested Matters (whether or not there are other guilty pleas). This code also includes contested breach proceedings.

7.54This code must be used when the client is convicted at trial of some contested Matters but is acquitted of other contested Matters (whether or not there are other guilty pleas). This code also includes contested breach proceedings where the client is convicted of some breaches and acquitted of others in a separate information or charge.

7.55This code must be used when the client is convicted at trial of all contested Matters (whether or not there are other guilty pleas). This code also includes contested breach proceedings. It should not be used for any other outcome.

7.56This code must be used when the proceedings have been discontinued and the Matter has not been listed for trial. This code also includes breach proceedings.

7.57This code must be used when the proceedings have been discontinued after the Matter has been listed for trial. This code also includes breach proceedings.

7.58This code must be used when guilty pleas have been entered to all Matters put where the Matter has not been listed for trial. This code also includes breach proceedings.

7.59This code must be used when guilty pleas have been entered to all Matters put where the Matter has been listed for trial. This code also includes breach proceedings.

7.60This code must be used when guilty pleas are entered to substitute charges where the matter has been listed for trial. This code includes breach proceedings.

7.61This code must be used when a guilty plea has been entered to one or more Matters, one or more other Matters have been discontinued, or the Crown accepted a not guilty plea and formally offered no evidence, and the Matter has not been listed for trial. This code also includes breach proceedings.

7.62This code must be used when a guilty plea has been entered to one or more Matters, one or more other Matters have been discontinued, and the Matter has been listed for trial. This code also includes breach proceedings.

7.63This code must be used when committal proceedings (however those arose) have been discharged.

7.64This code must be used for extradition hearings.

7.65This code must be used when the matter has been passed back to the magistrates’ court for sentencing.

7.66This code must be used where a sentence has been deferred.

7.67This code must be used where an application for a [civil injunction] or other order has been contested and the conditions proposed by the applicant agency are granted in full.

7.68This code must be used where an application for an anti social behaviour or other order has been contested and the conditions proposed by the applicant agency are only granted in part.

7.69This code must be used where an application for an anti social behaviour or other order has been contested and the application is refused in full.

7.70This code must be used where an application has been made to vary an anti social behaviour or other order whether the application was granted or not.

7.71This code must be used where an application has been made to discharge an anti social behaviour or other order whether the application was granted or not.

7.72[redundant].

7.73[redundant]

7.74If the matter type is a breach of an anti social behaviour or other order then the matter type will be 14, 15 or 16 (see Matter code Type table below), but the Outcome Code will be one most suitable from the Outcome Code Table above, eg CP04, CP06, (but not CP20 to CP24).

7.75If an anti social behaviour order is issued following a criminal matter then the Matter Type will be the substantive charge from the Matter Code table below (but not 14, 15, or 16), and the Outcome Code will be the most appropriate from CP01 to CP19 in the Outcome Code Table above.

7.76This code must be used when if disciplinary proceedings have been discontinued, or an application to the Parole Board has been abandoned.

7.77This code must be used when you have been advised by your client(s) that they no longer wish to instruct you and the Matter has not been disposed of.

7.78This code must be used in circumstances where written representations have resulted in a successful outcome, [ ]in, Disciplinary Cases and Parole Board Cases.

7.79This code must be used in circumstances where written representations have not resulted in a successful outcome,[ ] in, Disciplinary Cases and Parole Board Cases.

7.80This code must be used in Disciplinary Cases if your client admits the charge or charges against him or her.

7.81This code must be used in Disciplinary Cases if you client contests the charge and is found guilty.

7.82This code must be used in Disciplinary Cases if your client successfully contests the charge and is found not guilty.

7.83This code must be used in circumstances where the case is listed for a full hearing and the prisoner pleads guilty on the day of the hearing.

7.84This code must be used where written representations have been submitted to the Parole Board and there was no oral hearing.

7.85This code must be used in Parole Board Cases where the outcome was successful.

7.86This code must be used in Parole Board Cases where the outcome was unsuccessful.

7.87This code must be used if you send a letter in accordance with the Judicial Review Pre-Action Protocol, having exhausted internal remedies.

7.88This code must be used when you are claiming because your client has not made any further contact with you even though the Matter has not concluded and you are not aware that their instructions have been transferred.

7.89This code can only be used when claiming [in accordance with 4.56 (i), i.e.] where you have had no contact from your client for two months. It must not be used in relation to a claim where it is known that no further work will be undertaken for the client in the same matter[ Part A, paragraph 4.56 (i)).]

7.90CRM7 forms can be completed online through the LAA’s e-forms system, or submitted in hard copy to the relevant processing centre. The CRM7 form must be used when reporting non-standard fee cases under the magistrates’ court standard fee scheme, under claim codes PROG and PROM.

7.91When reporting work on the CRM7 the following codes are used.

7.92These codes are for the schedule of time on the CRM7 to indicate the nature of a person attended on.

7.93These codes are for the schedule of time on the CRM7 to indicate the nature of a hearing.